Checking in to a new tenancy in the new year

10 January 2018

Checking in to a new tenancy in the new year

Unlike the property sales market where completions usually take place on a Friday, tenancies can often start on any day of the week, any week of the year. Tenants often arrange for the move to span a few days as one tenancy ends and another starts, making the moving process easier.  

On moving day itself, the letting agent will arrange with the tenant to carry out the vital ‘checking in’ process. 

Nick van Klaveren, director at our Storrington lettings office, and his experienced team will regularly liaise with tenants from the start of their occupation.  

“We prepare a comprehensive and professional inventory and schedule of condition for all of our properties a couple of days prior to the tenancy starting,” explains Nick. 

“An average sized two bedroom flat would be covered in around 25 pages or more making this a time consuming process to accurately convey the condition of all fixtures and fittings plus overall presentation. A furnished property would naturally be much more involved and take considerably longer.”

Inventories are compiled on a tablet and go straight on to a ‘cloud based’ database which is easy to refer back to for future property visits and referring back to during the check out at the end.

“Once the inventory is signed and agreed by the tenant as they move in, we then take the meter readings if a landlord has instructed us on a ‘Full Management’ or ‘Rent Administration’ basis and notify the main utility suppliers. If we are asked by a landlord just to introduce a tenant, then the landlord will arrange these items.  

“Generally we find tenants prefer to have a robust and comprehensive inventory which sets out the facts clearly as they move in.”

A formal check-in procedure with a professional, comprehensive inventory will help cover both landlord and tenant and reduces the likelihood of later disagreements.

If you’d like advice about any aspect of property investment, letting, or becoming a landlord or tenant, simply contact your local branch of Henry Adams Lettings. 

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